As a fleet manager, you have many responsibilities, from maintaining vehicles and improving fuel efficiency to ensuring all of your commercial vehicle registration documents are current.

How much more time would you gain if you could assign someone else to handle vehicle registration for your fleet?

Outsourcing this task is an excellent way to save time, reduce your workload, and improve your company’s efficiency.

On the fence about outsourcing? This guide is for you.

Below, you’ll discover six benefits of outsourcing fleet vehicle registration needs.

Benefit 1 - Streamline Business Operations

Benefit 1: Streamline Business Operations

The fleet management sector is booming right now (it’s on track to double in value by 2027!).

That means fleet managers like you (and other transportation professionals) are busier than ever.

You only have so many hours in a day, and it’s easy to feel that you need more time to cross off every item on your to-do list.

By outsourcing fleet vehicle registration, you can eliminate repetitive and time-consuming tasks from your schedule and run a more streamlined business.

As a result, you’ll have more time in your day to handle other tasks that only you have the skills and knowledge to do (including the kinds of jobs that keep your drivers safe, customers happy, and business profitable).

You also don’t have to worry about offloading your registration responsibilities onto another employee (who also has a full to-do list).

Outsourcing helps you ensure everyone can work as efficiently as possible.

Benefit 2: Reduce Operational Costs

Are you concerned about the cost of outsourcing fleet vehicle registration to another organization?

Before you write off this option because you want to save money, think about how your company’s finances are compromised by you trying to do everything yourself.

As a professional, you know that time is money.

When you spend time on repetitive tasks, you take yourself away from other responsibilities that could make the company more profitable.

In the long run, outsourcing vehicle registration and other fleet management tasks can increase productivity and give the business more time to focus on processes that generate more revenue and boost the bottom line.

You also don’t have to worry about the costs of hiring another full-time employee (paying a salary, benefits, additional office overhead, etc.) to help with this part of the job.

Outsourcing typically comes with a flat fee much lower than a full-time or part-time employee’s salary. This flat fee allows for easier budgeting as well.

Benefit 3 - Partner with Experienced Professionals

Benefit 3: Partner with Experienced Professionals

You know a lot about managing a fleet of commercial vehicles. However, you may need to improve at completing paperwork and submitting forms on time.

To enhance the growth of your business, concentrate on your areas of expertise and delegate tasks that are not your strong suit to others.

When you partner with a team of transportation consultants, you put your company’s vehicles in the hands of experienced professionals.

Remember that these experts spend their days handling processes like vehicle registration, registration renewals and replacements, and title transfers.

They have thorough training in these areas and understand what is required to complete these tasks correctly the first time.

They’re also familiar with potential mistakes that could slow the registration process or interfere with your company or drivers’ legal compliance.

Benefit 4 - Keep Up with the Latest Regulations

Benefit 4: Keep Up with the Latest Regulations

Every few years (and sometimes more frequently), the regulations and conditions for commercial vehicles and drivers change.

It can be challenging to keep up with these changes, especially when considering all the other tasks you’re supposed to manage and carry out daily.

Who has time to consistently check federal and local websites to find the latest updates and requirements?

Outsourcing means you don’t have to keep up with the constant stream of changes (at least not as close as you would if you were handling registration on your own).

The transportation consultants will stay informed and ensure your company remains compliant.

Benefit 5 - Enjoy Peace of Mind

Benefit 5: Enjoy Peace of Mind

Being a fleet manager is a busy and stressful job.

Even if you have a relatively small fleet of commercial vehicles to oversee, you still have a lot on your plate.

There’s no denying the peace of mind that comes with knowing you have professionals helping you run your business (especially as your company starts to grow and you must register and manage more vehicles).

Outsourcing is an excellent choice to reduce stress and lighten your workload.

Benefit 6 - Get Help with Other Essential Tasks

Benefit 6: Get Help with Other Essential Tasks

Many transportation consulting companies assist with fleet management tasks beyond vehicle registration.

Once you experience the benefits of outsourcing fleet vehicle registration, you may want to outsource other cumbersome tasks, such as permitting, mileage, fuel auditing (record management), and quarterly tax filing.

Partnering with a third-party company will remove tedious responsibilities from your to-do list and simplify your operations.

Tips for Outsourcing Fleet Management Services

Tips for Outsourcing Fleet Management Services

Outsourcing fleet vehicle registration and other fleet management tasks allows you to run your business more efficiently to maximize productivity and profits.

If you’re concerned about entrusting your fleet to someone else, these tips can help you choose the best third-party company to partner with.

Explore Services Offered

Tip #1 Explore Services Offered

Start by looking into the services the company offers.

Of course, they should assist with fleet vehicle registration, including renewals and replacements. Find out if they offer other beneficial services, such as replacement license places stickers or assistance with IRS forms.

In addition to exploring services, it also helps to discover the processes the company uses to carry out those services.

For example, do they keep track of forms, monitor progress, stay ahead of deadlines, and meet people’s needs faster?

Look at their service area

Tip #2 Look at Their Service Area

Ensure the company you’re hiring can legally work with businesses in your area.

You may also ask if they only offer certain services in specific states.

Ask About Availability

Tip #3 Ask About Availability

Find out the days the company is open (and their operating hours) so you can arrange your schedule accordingly.

It also helps to find out how long they typically take to respond to customers (Do they get back to you after a few minutes? Within 24 hours?) and what communication methods are available, such as phone or email.

Consider Experience

Tip #4 Consider Experience

The best company to outsource your fleet vehicle registration needs is one with plenty of experience in the transportation industry.

The employees should be well acquainted with the latest rules and regulations and be able to explain them to you in clear, straightforward language.

Before deciding, find out how long the company has been operating and what steps the employees take to stay informed and up to date.

Check for Accreditation

Tip #5 Check for Accreditation

Look for a company that the Better Business Bureau accredits.

This accreditation is a sign that you’re working with a legitimate company with a good reputation, has few (or any) complaints filed against it, is properly licensed and registered, and is transparent about its business processes.

Read Reviews

Tip #6 Read Reviews

Finally, remember to read reviews or testimonials from current and past clients.

Reviews and testimonials provide insight into the company’s practices and client relationships.

They also help you make a more informed decision about whether or not to hire a particular business.

Enjoy the Benefits of Vehicle Registration Outsourcing with TMTC

Are you ready to outsource these tasks and take back your valuable time?

If so, Texas Motor Transportation Consultants (TMTC) is here for you.

Outsourcing fleet vehicle registration will help you enhance productivity and feel confident that your registration is handled by experienced professionals with in-depth knowledge of the latest federal and state regulations.

The TMTC team has a combined 280 years of experience in the transportation industry and a strong reputation for providing in-depth, unparalleled fleet management services to all customers and clients.

TMTC can assist with all your fleet management and commercial vehicle compliance needs, from data processing and vehicle record management to title and registration services.

Contact us today at 713-957-4088 or by email to get started.

Our team of experts is ready to help!